2012 Annual Meeting & Expo

 

January 29, 2012

Michigan State University Pavilion
4301 Farm Lane, East Lansing, MI  48824

We will have day-of swap meet sign-ups at the expo–MUST BRING YOUR OWN TABLE.

Please click here to download the expo flyer and distribute.

The Annual Meeting and Expo is open to the general public.  It is a great opportunity to connect with passionate cyclists, find great deals with the vendors, and to celebrate the advocacy efforts of the past year.  This year’s expo will feature:
  • an indoor riding arena;
  • First across the Finish Line and Volunteer of the Year awards;
  • Championship Points Series (CPS) awards;
  • a silent auction;
  • a swap meet;
  • a raffle;
  • and a concession stand serviced by MSU.

Schedule | Silent Auction | Swap Meet | Vendors | Directions and Parking

Camping and RV hook-ups are also available on the property.

Schedule

This schedule is subject to change.

Saturday, January 28, 2012

5 to 8 pm Building a Pump Track
7:30 pm Meet & Greet at Howard Johnson in East Lansing

Saturday’s meet and greet will be at the Howard Johnson at 1100 Trowbridge Road, East Lansing, MI  48823. Click here for a map.

Sunday, January 29, 2012

am Expo Setup
8:30 am Swap Meet Setup
am Expo Opens
am to 2 pm
Concessions; pizza may be ordered from Union Pizzeria (517) 884-0375, no delivery charge
9:30 to 11:00 am State Board Meeting
9 am to 1 pm Silent Auction
9 am to 1 pm Swap Meet
10 am Championship Points Series (CPS) Awards
11 am First Across the Finish Line (FAFL) Awards
11:45 am Todd Tennis and Rep. Greg MacMaster
1 pm Keynote Speaker:  Bobby McMullen
3 pm Expo Closes

Directions and Parking

Map to MSU Pavilion

Michigan State University Pavilion
4301 Farm Lane, East Lansing, MI  48824

Directions from I-96

Take I-96 to US-127 North. Take the Dunckel Road exit 11 and head east toward MSU.  Turn left onto Collins Road, which will become Forest Road.  Turn left onto Farm Lane.  The pavilion will be on the left.

Directions from I-69 or I-496

I-69 to US-127 South, or take I-496 East.  Take the Trowbridge exit from either expressway – expressway exits merge onto Trowbridge.  Turn right onto Harrison Road.  Turn left onto Mt. Hope Road.  Turn right onto Farm Lane.  The Pavilion will be on the right.

Click here to find alternate directions.

Parking

There is free and ample parking at the MSU Pavilion.

Swap Meet

The swap meet is an excellent opportunity for mountain bikers to buy and sell bike parts and other cycling-related things that they no longer need.  Those wishing to sell in the swap meet must purchase a table.  The money raised from table purchases is used to fund the MMBA’s advocacy projects for the following year.

8:30 a.m. Setup
9 a.m. Swap meet officially opens
1 p.m. Swap meet closes

Rules and Guidelines

  1. The cost is $20 per table.  We will have day-of swap meet sign-ups at the expo–MUST BRING YOUR OWN TABLE.
  2. Multiple persons having few items per person may share a table, but we ask that large groups consider making a larger donation or purchase the appropriate number of tables for the amount of gear they bring to the swap meet.
  3. The swap meet is for non-business use.  Businesses wishing to sell merchandise may purchase an expo booth.

Click here to download the Swap Meet Packet.

Silent Auction

Silent AuctionThe silent auction raises money for the MMBA’s advocacy efforts to protect mountain bike trails at the state level and to provide assistance to the Michigan IMBA chapters.

All items are donated by companies from all over.  The items are displayed at the silent auction with a full description and donor information.  Donors are included in promotional materials for the expo.

The MMBA thanks everyone for helping us protect and promote mountain biking in Michigan. The support of our silent auction participants is greatly appreciated and allows us to further our mission and spread our message throughout Michigan.

Want to make a donation?  Vendors who are attending the expo do not need to fill out this form. Silent auction information is included in the Exhibit Application for the Annual Expo. If you do not plan to rent a booth at the expo, you may donate items by filling out the Silent Auction and Raffle Donation form and submitting it with your donation.

Silent Auction Rules
By participating in the MMBA Expo auction, each bidder agrees to these auction rules.

  1. All items in the Silent Auction have bid sheets on the display table near them with a title that includes “item name and number” clearly printed at the top of each bid sheet. (Be sure to read titles prior to placing bids to ensure you are bidding on the correct item)
  2. YOU MUST BE PRESENT TO WIN.
  3. When you want to bid, do so by writing your name, phone number, and email address.
  4. The opening bid on each item must be at least the minimum price listed. Bids must be in whole dollar amounts ($10.00, $11.00…$15.00, etc). Any bids not adhering to this format will be declared invalid and voided. If a name is crossed out, that bid will be considered null.
  5. Each subsequent bid must be a higher amount than the previous bid and satisfy the minimum raise to be considered a “valid” entry. You may exceed the minimum raise amount.
  6. Occasionally, items may be available for “Guaranteed Purchase” (or Buy Now). If you write your bid number opposite the amount labeled “Guaranteed Purchase” you have bought the item. This will conclude the bidding on that item.
  7. You may bid on any items in any silent auction section until it is closed and the auction has ended.
  8. YOU MUST BE PRESENT TO WIN.
  9. Auctions will end at varying times throughout the day.
  10. The individual auction ending times will be randomly decided in advance, but known only to the auction volunteers.
  11. Once an item is closed, a silent auction official will circle the top bid number and amount. Winning bids will be announced once verified.
  12. All sales are final. There are no exchanges or refunds unless otherwise noted.
  13. All items are “as is.” MMBA has attempted to describe items correctly based on the information provided by donors. Bidders will be expected to read fine print included with bid sheets for any restrictions, exclusions, etc.
  14. The value listed is an estimate of fair market value. Items have not been appraised unless noted. The amount you pay above this fair market value estimate is normally tax deductible as a charitable contribution. Please consult your tax advisor to clarify amount of deduction.
  15. Payment for items purchased must be made in full on the night of the auction. We accept credit cards, cash, or check payable to “MMBA”. Please allow 30 minutes after the item has closed before reporting to cashier. Following payment, you will receive the item.
  16. Any item left unclaimed (before 2:30), without prior arrangements, will be sold to the next highest bidder.
  17. Each person bidding assumes all responsibilities related to the auction and items obtained at the auction and agrees to hold MMBA harmless from any liability.
  18. In the event of a dispute, the Auction Chair will act as final authority.
  19. YOU MUST BE PRESENT TO WIN.

Vendors

Vendors

We are still accepting vendor applications as well as silent auction donations.  All applications must be scanned and emailed to communications@mmba.org by Friday, January 27, 2012.

Vendor and Booth Information

  • Booth Space: 10×10 space table with two chairs.
  • The MMBA is providing electricity free of charge, this year.

Pricing

  • One booth: $250
  • Two booths: $425
  • Three booths: $600
  • Approved non-profits: Fees waived
  • Silver Corporate Membership and above: Fees waived
  • Swap Meet: $20 a table

Pricing is final.  NO exceptions.

Silent Auction Donations

All vendors have the opportunity to save $50 with a silent auction product donation valued at $75 or more.

Click here to download the Annual Meeting Information and Vendor Packet.

Thank you for supporting the MMBA and our mountain biking advocacy efforts throughout Michigan.